Automated Lead Intake System
THE SITUATION
WHAT WE BUILT
We designed a system that handles every new inquiry automatically — from the moment someone
submits a form to the moment the team is notified. Here's how it works:
01 Inquiry captured
Every form submission is caught instantly — nothing goes to a generic inbox or gets lost in email.
02 AI reviews the inquiry
An AI model reads the submission and determines whether it's a genuine business inquiry or spam —
before anyone on the team sees it.
03 Logged automatically
Legitimate inquiries are added to a centralized database in real time. The team always knows what's
come in, who it's from, and when.
04 Smart reply sent — only to real leads
Once the inquiry is confirmed as legitimate, a professional response goes out automatically — so real
prospects hear back within seconds while spam never gets a reply at all. The brand looks responsive
from the very first touch, without wasting that response on the wrong people.
THE RESULT
Response time went from hours to under 2 minutes.
The team now only engages with pre-qualified leads.
Estimated 3–5 hours saved per week in manual follow-up.
TOOLS USED
Interested in something similar for your business?
COMMON QUESTIONS
FAQs
No. I build automations that plug into your existing tools — email, spreadsheets, CRMs, order systems, whatever you already have. No new software required.
Most automations are live within 1–3 weeks from our first call. I start with a discovery session to understand your workflows, then build and test everything before handoff.
My fee is a one-time build cost. The tools that power the automation — like n8n or Make.com — have small monthly costs, typically $20–$100/month depending on usage. I give you a full breakdown upfront so there are no surprises.
Every project includes 30 days of support after launch. I monitor, adjust, and fix anything that comes up — no extra charge. After that, ongoing support retainers are available.
I work with small and mid-size businesses that have manual, repetitive processes slowing them down. Common projects include lead intake automation, order tracking systems, cross-system data syncs, and internal reporting automation. If your team is doing something manually that happens more than a few times a week — that's worth a conversation.
Most companies do. Internal teams are great at knowing the business but rarely have the time or technical depth to turn those conversations into working systems. I come in as the person who connects both sides — I understand your operation and I know how to build the technology. Most internal AI committees stall not because of lack of interest, but because nobody owns the execution. That's what I do.